Globally spread businesses find video conferencing as a must-have technology. Crisis situations that limit the freedom of movement of people like in the case of pandemics like COVID-19 increases the relevance of video conferencing system and smaller businesses too have to depend on the technology. So, what is video conferencing?
Video conferencing technology enables the members of a business team to connect with each other in real-time through live video interactions. The technology connects all the team members despite their physical locations and facilitates quality video interaction.
Tips to increase the effectiveness of video conference
Below discussed are some of the tips for effective video conferences.
Ensure A Stable Internet Connection
Internet speed is a crucial factor that decides the effectiveness of video conferencing. Slow connections lead to disruptions in video as well as audio and reduce the quality of the video conference. If you are using a laptop, make sure that the LAN connected to the laptop guarantees stable internet connection. Ensure the security of your connection by choosing encryption and password connection if you are using wireless connectivity.
Set An Agenda Before The Conference Begins
Setting an agenda and sending it along with the meeting invitation is quintessential for ensuring the productivity of the video interaction. When the participants get to know the meeting agenda beforehand, they can prepare accordingly and make significant contributions to the interaction.
Be Aware Of Time Zones
If your business is a global player, there will be participants from different parts of the world and you have to pick a time zone that is convenient for all the participants. Keeping time zones in mind is especially important if you are sending calendar invitations because selecting incorrect time zones will make the interaction less productive.
Avoid Any Possible Distraction
If there is any obstacle in the line of sight of the camera, the participants can possibly get distracted. Make sure that the place where you are during the video conference is free of any distractions. Before the meeting begins, put your cell phone in silent mode.
Although you are enjoying the comfort of your homes, do not forget that you are attending an official meeting. Choose a formal outfit that suits the formal nature of the meeting. Avoid multicolored outfits that are inappropriate for a formal meeting.
An effective video conference gives the exact impression of a typical boardroom meeting where crucial discussions happen. To get the best video conferencing experience, make sure you choose the ideal video conferencing software equipped with advanced tools.